Payroll Services for Small Businesses in Jacksonville

Payroll Processing Support

• Recurring payroll processing
• Owner payroll support
• Employee setup and pay item review
• Payroll calendar setup
• Payroll record organization

Who This Is For

Small businesses with one to fifty employees, S-corporation owners who need to run owner payroll for reasonable compensation, single-member LLCs that have elected S-corp status, restaurants, contractors with crew, retail shops, cleaning and landscaping services, and any Jacksonville-area business that needs reliable payroll without the overhead of a large payroll department.

How the Process Works

We set up your payroll in QuickBooks Payroll or Gusto, configure pay schedules, input employees, and handle the ongoing processing each pay period. You approve hours or salary amounts, and we run the payroll, generate pay stubs, and handle the direct deposit or check setup. Federal and state tax deposits are calculated and filed on schedule. At year end, we prepare and file all W-2s and 1099-NECs.

Payroll Tax Filing Support

• Form 941 quarterly payroll tax filings
• Form 940 annual federal unemployment filing
• W-2 preparation and filing
• 1099-NEC preparation and filing
• Florida reemployment tax filing support
• Payroll notice follow-up assistance

S-Corporation Owner Payroll

If your business is taxed as an S-corporation, the IRS requires that owner-employees take reasonable compensation as W-2 wages. We set up and run owner payroll so your compensation is properly reported, payroll taxes are deposited on time, and your W-2 is ready at year end. This directly affects your annual tax return and self-employment tax position.

What You Need to Get Started

Federal EIN, Florida reemployment tax account number (if you have one), employee names and Social Security numbers, pay rates, and your preferred pay schedule. If you are switching from another payroll provider, we also need the year-to-date payroll reports from your current system so nothing is double-reported or missed.

Why Payroll and Bookkeeping Go Together

Payroll transactions need to land correctly in your books. When we handle both bookkeeping and payroll, the payroll journal entries, tax liability postings, and employer expense categories stay aligned automatically. That eliminates one of the most common sources of bookkeeping errors for small businesses.

Common Payroll Mistakes We Fix

Late or missed 941 deposits are the most common payroll penalty we see. The IRS assesses failure-to-deposit penalties starting at 2% and escalating to 15% depending on how late the deposit is. Other frequent issues include misclassifying employees as independent contractors (which triggers back payroll taxes, penalties, and interest), not running owner payroll on an S-corp (which attracts IRS attention on audit), and filing W-2s or 1099s with incorrect Social Security numbers or EINs. We set up the system to avoid these problems from the start.

Frequently Asked Questions

How often should I run payroll? Most small businesses run payroll biweekly or semimonthly. Florida has no state-mandated pay frequency, so you choose the schedule that works for your business. We set up the calendar and reminders so nothing slips.

Do I need payroll if I am the only employee? If your business is taxed as an S-corporation, yes — you are required to take reasonable compensation as W-2 wages. If you are a sole proprietor or single-member LLC taxed as a disregarded entity, you take owner draws instead of payroll. Not sure which applies? We can review your entity structure during tax preparation and set up the right approach.

What if I am switching from another payroll provider? We need your year-to-date payroll reports, employee details, and tax deposit history from the outgoing provider. We handle the transition so there is no gap in filings or deposits.

Scope

Payroll services cover processing, tax filing support, and year-end reporting. We do not provide HR consulting, employee benefits administration, or workers' compensation management.